Select Board Actions Taken – 03/10/2020

Proclamation Hopkinton Boy Scout Troop #1 • Parade Permits for Boston Marathon Jimmy Fund Walk on 10/4/20 and the 17th Annual Sharon Timlin Memorial Road Race • Temporary Alcohol License • Board and Committee Appointment • FY21 Comprehensive Budget • Annual Town Meeting Articles • Town Manager Report 

The meeting video is available on the HCAM YouTube Channel and the Actions Taken are posted in blue below.

TOWN OF HOPKINTON
SELECT BOARD MEETING AGENDA
Hopkinton Town Hall, 18 Main Street, Hopkinton, MA-Room 215/216
Executive Session will be held in Room 211
Tuesday, March 10, 2020 6:00 PM

FULL AGENDA PACKET

FULL VIDEO

6:40 PM PROCLAMATION
4. The Select Board will consider approving a Proclamation for Aditya Kaushik of Hopkinton Boy Scout Troop #1 who has achieved the rank of Eagle Scout.

Watch Video ~12 minutes

6:50 PM HOPKINTON VIDEO
5. The Select Board will view a new Hopkinton promotional video developed via a partnership between the Hopkinton Chamber of Commerce and the Town.

Watch Video ~4 minutes

7:00 PM RECOGNITION
6. The Select Board will recognize the Hopkinton Women’s Club for its community service to the Town of Hopkinton in honor of the Club’s 100th anniversary on March 22.

Watch Video ~7 minutes

7:15 PM CONSENT AGENDA
7.
i. MINUTES
The Select Board will consider approving the Minutes of the February 25, 2020 Select Board Meeting.
The Select Board approved the Minutes of the 2/25/20 meeting. (4-0)

ii. BOSTON MARATHON JIMMY FUND WALK – PARADE PERMIT
The Select Board will consider approving a Parade Permit application from Aaron Nemzer, on behalf of the DMSE Sports Boston Marathon Jimmy Fund Walk, to be held on Sunday, October 4, 2020, at 5:30 a.m. The Starting point will be at the Marathon Starting Line, Main Street, Hopkinton and will end at Main Street, Route 135 at the Ashland Town Line. A certificate of liability insurance is pending.
Supporting Exhibits: Application and supporting exhibits; Permitting Team Comments
View Agenda Packet – Pages 7-14

iii. 17th ANNUAL TIMLIN 5K ROAD RACE EVENT – A RACE TO CURE ALS – PARADE PERMIT
The Select Board will consider approving a Parade Permit application from Stephanie Whelan, on behalf of the 17th Annual Sharon Timlin Memorial Event, to be held on June 20, 2020 at 8:30 a.m. starting at Hopkins School Road and ending at Loop Road by Lot H. Expected number of participants is no more than 1,800. Road Closures are requested at Hayden Rowe from intersection with Grove Street to intersection with Chestnut Street (for approximately 30 minutes). A certificate of liability insurance has been provided.
Supporting Exhibits: Application and supporting exhibits: Permitting Team Comments
View Agenda Packet – Pages 15-22

The Select Board approved Parade Permits for the Boston Marathon Jimmy Fund Walk on 10/4/20 and the 17th Annual Sharon Timlin Memorial Road Race on 6/20/20. (4-0)

iv. GIFTS
The Select Board will consider approving the following two gifts from the Board of Trustees of the New England Laborers’ Training Trust Fund:
a. Tax Relief Fund – $10,000
b. Senior Transportation – $5,000
Supporting Exhibits: Gift letter to John Neas
View Agenda Packet – Pages 26

v. AMBULANCE FUND GIFTS
The Select Board will consider approving Ambulance Fund Gifts totaling $495.00, in memory of Francis J. Pyne.
Supporting Exhibits: List of donations
View Agenda Packet – Pages 24-25

The Select Board accepted a $10,000 gift to the Tax Relief Fund from the New England Laborers’ Training Trust Fund, a $5,000 gift for senior transportation from the New England Laborers’ Training Trust Fund, and gifts to the Ambulance Fund in memory of Francis J. Pyne totaling $495.00. (3-0)

Watch Video ~6 minutes

7:30 PM HCA/26.2 FOUNDATION – SPECIAL TEMPORARY ALCOHOL LICENSE
8. The Select Board will consider approving a Special Temporary Alcohol License Page 2 application from Kelly Grill of the Hopkinton Center for the Arts, on behalf of 26.2 Foundation, for the Bobbi Gibb presentation, to be held at the Hopkinton Center for the Arts on Saturday, April 13, 2020 from 6 p.m. to 8 p.m. Beer and wine for this event will be donated by Marty’s and will be served by TIPS certified servers. Expected number of attendees is 150-250. The applicant is requesting a fee waiver.
Supporting Exhibits: Application and supporting exhibits; Permitting Team Comments
View Agenda Packet – Pages 27-39

• The Select Board approved a Special Temporary Alcohol License for the Bobbi Gibb presentation on 4/13/20 at the Hopkinton Center for the Arts. (4-0)
• The Select Board approved a fee waiver for the application. (4-0)

Watch Video ~4 minutes

7:40 PM ST. JOHN’S THE EVANGELIST CHURCH ANNUAL H.S. YOUTH FUNDRAISER
9. SPECIAL TEMPORARY ALCOHOL LICENSE
The Select Board will consider approving a Special Temporary Alcohol License application From Maureen Belger, on behalf of St. John’s Youth Group, for its annual fundraiser to be held at St. John’s Parish Hall, on Saturday, April 4, 2020 from 6 p.m. to 10 p.m. Beer & Wine will be provided by Marty’s as well as a donation from Boston Beer Company, and will be served by TIPS certified servers. Food will be provided by TJ’s. No more than 150 tickets will be sold.
Supporting Exhibits: Application and supporting exhibits; Permitting Team Comments
View Agenda Packet – Pages 39-48

• The Select Board approved a Special Temporary Alcohol License for St. John’s the Evangelist Church for a Youth Group fundraiser on 4/4/20 at St. John’s Parish Hall. (4-0)
• The Select Board approved a fee waiver for the application. (4-0)

7:50 PM BOARD & COMMITTEE APPOINTMENT
10. The Select Board will consider an appointment to the Cultural Council. An application has been received from Christine M. Enos. There are 3 vacancies. The term is for 3 years from the date of appointment.
Supporting Exhibits: Application
View Agenda Packet – Pages 49-50

The Select Board appointed Christine M. Enos to the Cultural Council, to a term expiring 3/10/2023. (4-0)

Watch Video ~2 minutes

8:00 PM SELECT BOARD FY 2021 COMPREHENSIVE BUDGET
11. The Select Board will consider adopting the FY 2021 Comprehensive Budget and submitting the budget to the Appropriation Committee.
Supporting Exhibits: Historical budget data
View Agenda Packet – Pages 51-56

Watch Video ~16 minutes

8:50 PM ANNUAL TOWN MEETING ARTICLES
12. The Select Board will finalize its own ATM articles.

Supporting Exhibits:
Draft List of Articles – View Agenda Packet – Pages 57-58
Draft Dog Licensing bylaw amendment – View Agenda Packet – Pages 59
Draft Trench Safety Officer bylaw – View Agenda Packet – Pages 60
Draft Street Opening Permits bylaw – View Agenda Packet – Pages 61-62

9:00 PM TOWN MANAGER REPORT
13.
a. Main Street Corridor Project Update
b. Elmwood and Hopkins Schools Modular Classroom Borrowing, Useful Life Page 3 Determination: The Select Board will consider assigning a useful life of 20 years for the Elmwood and Hopkins Schools modular classrooms.
The Select Board voted that the maximum useful life of the following equipment to be financed with the proceeds of the following borrowings authorized by the votes of the Town on 12/9/19 (Articles 4 and 5) and 2/3/20 (Questions 2 and 3), determined to be as follows:

• Modular Classrooms at Hopkins School, borrowing amount $3,000,000, maximum useful life 20 years;
• Modular Classrooms at Elmwood School, borrowing amount $2,000,000, maximum useful life 20 years. (4-0)

c. Seeking waiver – The Select Board will consider consenting to allow Mirick O’Connell to represent the 26.2 Foundation before the Town with respect to the International
Marathon Center.

The Select Board voted to consent to allow Mirick O’Connell to represent the 26.2 Foundation before the Town in relation to the lease and development of an International Marathon Center at 0 East Main St.; and to allow the Town Manager to sign the consent letter. (4-0)

d. Perkin Elmer- the Select Board will receive a
e. 6 Walcott Street Purchase (2019 ATM Art. 51) – The Select Board will consider voting to accept the deed and Trustee’s Certificate, and vote to execute the Order of Taking.

With respect to the acquisition of the property at 6 Walcott Street, the Select Board voted to 1)accept the deed and Trustee’s certificate from the Seller, Joseph D. Marquedant, Trustee of Walcott Street Realty Trust, 2) execute an Order of taking for the property, and 3) to authorize Town counsel to negotiate and sign any and all documents necessary to effectuate the purchase of the property. (4-0)

Supporting Exhibits:
Town Manager Report for March 10, 2020 – View Agenda Packet – Pages 63-64
Memorandum to Select Board from Treasurer – Elmwood and Hopkins Schools Modulars’ Useful Life – View Agenda Packet – Pages 65-71
6 Walcott St. Deed; 6 Walcott St. Trustee Certificate; 6 Walcott St. Order of Taking – View Agenda Packet – Pages 72-76

Watch Video ~7 minutes

9:15 PM LIAISON REPORTS/BOARD INVITES
14. Supporting Exhibits: 2019-2020 Liaison Assignments; Select Board Invites for March 10,2020; List of Invites

9:30 PM ADJOURN

Correspondence to Select Board

1. Order to Cease and Desist – Unpermitted Take-Out Food Service Operation
2. Town of Hopkinton Parks and Recreation – Hopkinton Dog Park
3. MassDOT Chapter 90 Local Transportation Aid Funding for FY2021
4. FIOS TV MA Annual Billing Practices Documentation – LFAs
5. Hopkinton Health Department – Covid-19 Press Release Page 4

Upcoming Select Board Meetings

1. March 17, 2020
2. April 7, 2020
3. April 14, 2020
4. April 28, 2020