July 16, 2022

Select Board Actions Taken 07/12/22

Agenda Items & Actions Taken:

6:00 PM CALL TO ORDER

1. EXECUTIVE SESSION

a. Pursuant to M.G.L. c.30A, §21(a) (purpose 3) to consider strategy with respect to negotiations relative to non-union employees, Town Manager, Fire Chief, Police Chief and collective bargaining relative to DPW, Police, Fire and Library Unions because an open meeting may have a detrimental effect on the negotiating position of the Board;

b. Pursuant to M.G.L. c.30A, §21(a) (purpose 6) to consider the purchase, exchange, lease or value of real estate, regarding 1) 69 Frankland Road, Assessors Map U7 Block 7 Lot 0 and 2) Jenner Property, 0 Saddle Hill Rd., Assessors Map R12 Block 9 Lot 0, because an open meeting may have a detrimental effect on the negotiating position of the Board;

c. To approve executive session Minutes (5/17/22, 6/21/22).

6:30 PM CALL TO ORDER – OPEN SESSION

2. PLEDGE OF ALLEGIANCE

6:31 PM PUBLIC FORUM

3. Residents are invited to share ideas, opinions or ask questions regarding Town Government.

6:40 PM CONSENT AGENDA

4. The Select Board will consider the following consent agenda:

a. MINUTES – The Select Board will consider approving the Minutes of the June 21, 2022 meeting.

b. NEW EMPLOYEE HIRE – The Select Board will consider confirming the Town Manager’s appointment of Sarah Randall for the position of Social Worker/Program Coordinator for the Youth and Family Services Department.

c. RESIGNATION – The Select Board will consider accepting the resignation of Olivia Sward from the Sustainable Green Committee.

The Select Board approved Consent Agenda items a and c. (5-0)
The Select Board confirmed the Town Manager’s appointment of Sarah Randall for the position of Social Worker/Program Coordinator for the Youth and Family Services Department. (5-0)

6:45 PM VOLUNTEER RECOGNITION

5. The Select Board will recognize Cheryl Perrault for her service to the community.

6:50 PM EMPLOYEE RECOGNITION

6. The Select Board will recognize Richard Corcoran, Firefighter, who retired on July 5, 2022 with nearly 15 years with the Town.

6:55 PM APPOINT NEW POLICE OFFICERS

7. The Select Board will consider appointing Tyler Staback and Alexander Stewart as Town of Hopkinton Police Officers.

The Select Board appointed Tyler Staback as a Police Officer for the Town of Hopkinton (3-0-2)
The Select Board appointed Alexander Stewart as a Police Officer for the Town of Hopkinton (5-0)

7:10 PM SUSTAINABLE GREEN COMMITTEE CHARGE MODIFICATION

8. The Select Board will consider the request of the Sustainable Green Committee to modify its Charge to include a youth member.

The Select Board modified the Charge to the Sustainable Green Committee to designate one of the 15 member positions as a youth member position, with a one year term. (5-0)

7:15 PM ANNUAL APPOINTMENTS – BOARDS/COMMITTEES & OFFICIALS

9. The Select Board will consider appointing members of boards and committees, as follows: Affordable Housing Trust Fund Board, Capital Improvement Committee, Conservation Commission, Historical Commission, Hopkinton Historic District Commission, Lake Maspenock Weed Management & Control Advisory Group, Marathon Committee, Open Space Preservation Commission, Personnel Committee, Sustainable Green Committee, Tax Relief Committee, Trail Coordination and Management Committee, Upper Charles Trail Committee, Youth Commission.

The Select Board appointed the following board and committee members to the terms indicated: (5-0)

Miao Chen to the Affordable Housing Trust Fund Board, to a term expiring 6/30/2024
Khwaja Ehsan, Stacy Spies and Nanda Barker-Hook to the Historical Commission, to terms expiring 6/30/2025
Khwaja Ehsan to the Tax Relief Committee, to a term expiring 6/30/2025
Nicole Simpson and Priya Vasudevan to the Sustainable Green Committee, to terms expiring 6/30/2025; and Brendan McGowan to the Sustainable Green Committee, Youth Member, to a term expiring 6/30/2023.

The Select Board appointed Mark Logan to the Capital Improvement Committee, to a term expiring 6/30/2025. (5-0)

The Select Board appointed Jim Ciriello to the Conservation Commission, to a term expiring 6/30/2025. (5-0)

The Select Board appointed Paula Garland to the Lake Maspenock Weed Management & Control Advisory Group. (5-0)

The Select Board appointed Adam Munroe and Tab Kadlik to the Marathon Committee, to terms expiring 6/30/2025. (5-0)

The Select Board appointed Nancy Peters to the Open Space Preservation Commission, to a term expiring 6/30/2027. (5-0)

The Select Board appointed Patricia Sinacole to the Personnel Committee, to a term expiring 6/30/2025. (5-0)

The Select Board appointed Charles Dauchy, Linda Chuss and Krisanne Connell to the Trail Coordination and Management Committee, to terms expiring 6/30/2025. (5-0)

The Select Board appointed Asha Sherring, Ashley Fogg and Priya Vasudevan to the Youth Commission, to terms expiring 6/30/2025. (5-0)

7:35 PM VOTES ACT REQUIREMENTS – POLICE/CONSTABLE DETAILS AT EARLY VOTING

10. LOCATIONS

Under the new VOTES Act (Session Law – Acts of 2022 Chapter 92), the Select Board is responsible for assigning police/constable details for the elections and may optionally do so for the early voting hours. If a police/constable detail will be used at the early voting location, the Select Board will need to take action in July so that planning can begin before the early voting period in August.

The Select Board did not assign a detail officer for the September election early voting location, subject to advice from the public safety team should a need arise. (5-0)

The Select Board assigned police officers for the polling location on election day, subject to the Police Chief and Town Clerk collaborating on the number of officers who will be present. (5–0)

7:40 PM SPECIAL TOWN MEETING/MARATHON SCHOOL ADDITION

11. The Select Board will discuss the need for additional funding for the Marathon School addition, and consider calling a Special Town Meeting in August, 2022 for that purpose.

The Select Board called a Special Town Meeting for August 18, 2022. (5-0)

7:55 PM TOWN MANAGER REPORT

12. Town Manager will report on the following:

a. Main Street Corridor Project Update & Night Work

b. Non-Union Employee Classification and Pay Plan Consensus

c. PFAS in Municipal Water Supply Update

d. MWRA Connection Update

e. Night Work Request – Pavement Management Plan

The Select Board authorized the Town’s project manager for the Main Street Corridor Project to enter into exploratory discussions with the contractor and to allow night work and Saturday work, minimizing as much as possible any night work which impacts residences. (4-1)

The Select Board authorized night work on West Main St., from South St. to the Price Chopper entrance, and on South St., from the intersection of West Main St. to the top of the hill and the end near the Milford Town line, on approximately July 25 through July 29 and August 8 through August 12, on the condition that variable message boards be installed and abutters are notified in advance. (5-0)

8:05 PM LIAISON REPORTS/BOARD INVITES

13. Supporting Exhibit: FY 23 Liaison & Committee Assignments

8:10 PM FUTURE BOARD AGENDA ITEMS

14. Board members will identify future agenda items.

8:15 PM ADJOURN

Correspondence to Select Board

1. Planning Board Decision – Chamberlain St. – Scenic Road

2. Board of Appeals Notices of Decision – 24 Woody Island Rd., 6 Kimball Rd., 97 Hayden Rowe