Select Board Actions Taken 03/28/23
Agenda Items & Actions Taken:
6:00 PM CALL TO ORDER
1. EXECUTIVE SESSION
a. Pursuant to M.G.L. c.30A, §21(a) (purpose 3) to consider strategy with respect to collective bargaining relative to Police, Fire and Communications Unions because an open meeting may have a detrimental effect on the negotiating position of the Board;
b. Pursuant to M.G.L. c.30A, §21(a) (purpose 2) to consider strategy with respect to negotiations with non-union personnel (Town Manager)
c. Pursuant to M.G.L. c.30A, §21(a) (purpose 6) to consider the purchase, lease, sale or value of real estate in relation to properties in the vicinity of Town Hall, the Jenner Property (Map R12 Block 9 Lot 0), 0 Spring Street, Map R23 Block 100 Lot 0 West Main Street, Map R23 Block 73 Lot A and Block 73 Lot B Rear West Main Street, and 3 contiguous parcels on College Street totaling 20.74 acres because an open meeting may have a detrimental effect on the negotiating position of the Board; and
d. Approve Executive Session Minutes (3/14/23)
6:30 PM CALL TO ORDER – OPEN SESSION
2. PLEDGE OF ALLEGIANCE
6:31 PM PUBLIC FORUM
3. Residents are invited to share ideas, opinions or ask questions regarding Town Government.
6:40 PM CONSENT AGENDA
4. The Select Board will consider the following consent agenda:
a. MINUTES – The Select Board will consider approving the Minutes of the March 9, 2023 and March 14, 2023 meetings.
b. RESIGNATION – The Select Board will consider accepting the resignation of Michelle Leibowitz from the Hopkinton Cultural Council.
c. REQUEST FOR SIGN APPROVAL IN ROAD RIGHTS OF WAY – The Select Board will consider the Hopkinton Lions Club request for approval to place 50 to 60 temporary Community Yard Sale signs within the road rights of way of East Main St., Main St., Cedar St., West Main St., Wood St., South St., and Hayden Rowe. The signs will be placed on corners and sides of roads. Signs are 18” x 24” coroplast, 1-colored, two sided (with a directional arrow), with 10” x15” wire stakes. The signs will have the name of the event and date. Signs would be placed on or around April 13 and removed the evening of May 13. Zoning Bylaw Sec. 210-178.F states that signs may be displayed within the right of way of the requested streets if authorized by the Select Board.
d. PARADE PERMIT APPLICATIONS- The Select Board will consider approving the following parade permit applications-
1) Jimmy Fund Walk- The event is scheduled to be held on October 1, 2023.
There are no road closures requested. The walk will take place along the Boston Marathon course starting at the Marathon Start line and ending in Ashland.
2) Triathlon at the Hopkinton State Park- The event dates are May 21 and September 10, 2023. No road closures are requested. Supporting Exhibits: Email request for street signs; Parade permit application; Permitting team comments
The Select Board approved the Consent Agenda. (4-0)
6:45 PM PUBLIC HEARING-STREET ACCEPTANCE
5. The Select Board will hold a public hearing pursuant to Massachusetts General Laws Chapter 82 Section 21, to discuss accepting and laying out the following streets as a public ways:
● Foxhollow Road
● Box Mill Road
The Planning Board and the Select Board have submitted an article into the 2023 Annual Town Meeting to accept the streets as public ways. The Planning Board recommends acceptance of Box Mill Road. Planning Board report on Foxhollow Road is pending. Abutters have been notified of the public hearing. Supporting Exhibits: Planning Board Report – Box Mill Rd.; Street Acceptance Plans
The Select Board continued the street acceptance public hearing to April 11, 2023. (4-0)
7:15 PM SPECIAL TEMPORARY ALCOHOL LICENSE
6. The Select Board will consider approving a Special Temporary Alcohol License for Andrew Vail, on behalf of the Knights of Columbus Bishop Rice Council 4822, for its annual fundraiser. The event is to be held on May 6, 2023 from 6 p.m. to 10 p.m. at the St. John’s Parish Hall located at 20 Church St. The alcohol will be served by TIPS certified. servers and will be supplied from Marty’s. In addition, the Board will consider a fee waiver for the license application. Supporting Exhibits: Applications; Permitting Team Comments
The Select Board approved a Special Temporary Alcohol License for the fundraiser event on May 6, (3-0)
7:25 PM NEW EMPLOYEE APPOINTMENT
7. The Select Board will consider confirming the Town Manager’s appointment of Daurys Reynoso as a Heavy Equipment operator for the Department of Public Works. Supporting Exhibits: Application
The Select Board affirmed the Town Manager’s appointment of Daurys Reynoso as Heavy Equipment Operator for the Department of Public Works. (4-0)
7:30 PM BOARD AND COMMITTEE APPOINTMENTS
8. The Select Board will consider making the following appointments to Boards and Committees:
● Doris Early to the Board of Registrars (Democrat; nominee of the Democratic Town Committee) with a term ending on February 1st, 2026.
● Diane M Hayward to the Sustainable Green Committee to a term expiring on June 30, 2025.
● Scott F. Knous to the Historical Commission as an Associate Member with a term expiring on June 30, 2025.
● Timothy Ritterbusch to the Upper Charles Trail Committee, Alternate Member, to a term expiring June 30, 2025.
Supporting Exhibits:Applications & Resumes
● The Select Board appointed Doris Early to the Board of Registrars, to a term expiring Feb. 1, 2026. (4-0)
● The Select Board appointed Diane M. Hayward to the Sustainable Green Committee, to a term expiring June 30, 2025. (4-0)
● The Select Board appointed Scott F. Knous as an Associate Member of the Historical Commission, to a term expiring June 30, 2025. (4-0)
● The Select Board appointed Timothy Ritterbusch as an Alternate Member of the Upper Charles Trail Committee, to a term expiring June 30, 2025. (3-0-1)
7:40 PM CHAPTER 269 OF THE ACTS OF 2022- MIDDLESEX COUNTY RETIREMENT SYSTEM COLA
9. The Select Board will consider a request of the Middlesex County Retirement Board that Select Boards of municipalities within the Middlesex County Retirement System accept Chapter 269 of the Acts of 2022 (“the Act”), a local option which allows a one-time increase to the Cost of Living Adjustment (COLA) granted to retirees in FY 2023, from 3% to 5% of the System’s $16,000 COLA base. Acceptance of the Act is conditioned upon approval by the Middlesex County Retirement Board and by two-thirds of the System’s Select Boards prior to June 30, 2023. The Middlesex County Retirement Board voted to. accept the Act on December 14, 2022. Supporting Exhibits: Staff Memo and Letter from Middlesex County Retirement Board
The Select Board approved the Middlesex County Retirement System COLA as proposed in Chapter 269
of the Acts of 2022. (4-0)
7:55 PM TRAIL COORDINATION AND MANAGEMENT COMMITTEE UPDATE
10. The Select Board will hear an update from the Trail Coordination and Management Committee (TCMC). Supporting Exhibits: Trail Coordination and Management Committee Charge
8:15 PM CENTER SCHOOL UPDATE AND COMPREHENSIVE PLANNING FOR TOWN ASSETS
11. The Select Board will receive an update from Dan McIntyre, Permanent Building Committee Chair, regarding Center School and the need for a comprehensive review of. the Town’s 66 Fruit Street property and Elmwood School. Reuse of the Center School implements the Town’s Master Plan recommendation CFS1 regarding a re-use plan for the Center School building. Supporting Exhibits; Center School Re-Use Plan
8:35 PM FY 24 BUDGET UPDATE
12. The Select Board will hear an update on the FY 24 Budget process. Per the FY 24 Budget Timeline, the Appropriation Committee is now conducting departmental budget reviews with Senior Leaders. Supporting Exhibits: Senior Solutions Guidebook
8:45 PM MAY 1, 2023 ANNUAL TOWN MEETING
13. The Select Board will review the draft Annual Town Meeting Warrant. The Select Board may take positions on town meeting articles. The Select Board will discuss accessibility at the Annual Town Meeting. Supporting Exhibits:Draft Annual Town Meeting Warrant; Memo and Information on Town Meeting Accessibility
● The Select Board removed its Altaeros Tax Increment Financing Agreement (TIF) article from the annual town meeting warrant. (4-0)
● The Select Board voted to hold the May 1, 2023 Annual Town Meeting at the Hopkinton Middle School. (4-0)
9:05 PM TOWN MANAGER REPORT
14. Town Manager will report on the following:
a. Main Street Corridor Project
b. Per- and Polyfluoroalkyl Substances (PFAS) treatment project
c. Massachusetts Water Resources Authority (MWRA) Southborough Interconnection project
d. The Regional Upper Charles Trail support letters to Legislative Team for East Coast Greenway connection
e. Boston Athletics Association (BAA) check amount update
f. Sustainability, Equity and Economic Development position update
Supporting Exhibits: Town Manager Report
9:15 PM LIAISON REPORTS/BOARD INVITES
15. Supporting Exhibit: FY 23 Liaison Assignments
9:20 PM FUTURE BOARD AGENDA ITEMS
16. Board members will identify future agenda items.
Supporting Exhibit: Board Member Future Agenda Items
9:25 PM ADJOURN
Correspondence to Select Board
1. Xfinity Senior Citizen Discount Letter
2. Board of Appeals Notice of Decision 100 Main St.
Upcoming Select Board Meetings
1. April 4, 2023
2. April 11, 2023
3. April 25, 2023
4. May 1, 2023 (Annual Town Meeting)
5. May 9, 2023
Materials for this Meeting:
- Agenda and Meeting Packet 03/28/23
- YouTube Video – 3 hours 23 minutes (full meeting)
- YouTube Video – 6 minutes (actions taken summary)