April 13, 2019

Board of Selectmen Actions Taken 4/9/19

Marathon Fund Gifts • Boston Marathon • Trail Committee Appointments • Staff Appointments • Bittersweet License • Youth and Family Services License • Annual Town Meeting

The meeting video is available on the HCAM YouTube Channel and the Actions Taken are posted in blue below.

TOWN OF HOPKINTON
BOARD OF SELECTMEN MEETING AGENDA
Hopkinton Town Hall, 18 Main Street, Hopkinton, MA – Room 215/216
(Executive session will be held in Room 211)
Tuesday, April 9, 2019 6:00 PM

ACTIONS TAKEN

6:00 PM CALL TO ORDER

EXECUTIVE SESSION

i. MINUTES: The Board will consider approving executive session minutes for 1/29/19, 2/26/19 and 3/19/19.

ii. CONTRACT NEGOTIATIONS, LITIGATION AND REAL PROPERTY

To consider litigation strategy with respect to Petition of Eversource Energy for Zoning Exemptions (DPU).
To consider the purchase, sale, lease or value of real property in relation to Open Space Preservation, Center Trail, Town Hall, the Main Street Corridor Project.

6:30 PM PUBLIC SESSION – CALL TO ORDER

PLEDGE OF ALLEGIANCE

6:35 PM PUBLIC FORUM
Residents are invited to share ideas, opinions or ask questions regarding town
government.

6:40 PM PROCLAMATION
The Board of Selectmen will consider approving a Proclamation for Eagle Scout Jack Brennan of Hopkinton Boy Scout Troop 4.

6:45 PM CONSENT AGENDA (ACTION)

i. BOARD MINUTES

The Board of Selectmen will consider approving the 3/19/19 Board of Selectmen Minutes

ii. MARATHON FUND GIFTS

The Board of Selectmen will consider accepting Marathon Fund Gifts for the Friends of Hopkinton for $1,341.36 for:

a. The purchase of 100 volunteer t-shirts for Hopkinton Family Day on September 14, 2019 from ProLogo Design, Inc. for $617.50; and
b. Renting (4) regular, 2 handicapped accessible portable restrooms from United Site Services for $723.86.

iii. PARADE PERMIT – BOSTON MARATHON, MONDAY, APRIL 15, 2019

The Board of Selectmen will consider approving a Parade Permit for the 123rd running of the Boston Marathon on Monday, April 15, 2019. The BAA is requesting permission to control and use the roadway and adjacent sidewalks to conduct the race in a safe and controlled manner. This includes permission to deliver and install course signage, hydration stations, portable toilets, medical stations, timing mats, mile markers and other equipment. Supporting Exhibits: Application and supporting documents; Permitting Team Comments

iv. TRAIL COORDINATION & MANAGEMENT COMMITTEE APPOINTMENTS

The Board of Selectmen will make the following appointments to the Trail Coordination and Management Committee:

a. Parks & Recreation Commission nominee: Dan Terry (term expires 6/30/20)
b. Planning Board nominee: David Paul (term expires 6/30/19)
c. Conservation Commission nominee: Jim Ciriello (term expires 6/30/21)
Supporting Exhibits: TCMC Charge

The Board of Selectmen approved Consent Agenda items i and ii. (5-0)
The Board of Selectmen approved a Parade Permit for the Boston Marathon on 4/15/19. (5-0)
The Board of Selectmen appointed the following to the Trail Coordination & Management Committee: 1) Dan Terry representing the Parks & Recreation Commission, term expiring 6/30/20; 2) David Paul representing the Planning Board, term expiring 6/30/19; 3) Jim Ciriello representing the Conservation Commission, term expiring 6/30/21. (5-0)

6:50 PM STAFF APPOINTMENTS (ACTION)

3. The Board of Selectmen will consider affirming the appointments of Ashley Shaheen, Assistant Director of Senior Services, Lisa D’Eon, Outreach Worker, John Gelcich, Principal Planner, and Dawn Alcott, Youth & Family Services Director.

The Board of Selectmen affirmed the appointment of Dawn Alcott as Youth and Family Services Director. (5-0)
The Board of Selectmen affirmed the appointment of Lisa D’Eon as Outreach Coordinator. (5-0)
The Board of Selectmen affirmed the appointment of Ashley Shaheen as Assistant Director of Senior Services. (5-0)
The Board of Selectmen affirmed the appointment of John Gelcich as Principal Planner. (5-0)

6:55 PM FEE WAIVER REQUEST – GARY SINISE R.I.S.E. FOUNDATION/E.W. TARCA CONSTRUCTION CO. (ACTION)

4. The Board of Selectmen will consider approving a request to waive all Building Permit fees, from Ed Tarca of E.W. Tarca Construction Company, who along with the support from the Gary Sinise R.I.S.E. Foundation, will be constructing a house at no cost for a disabled veteran and his family who have chosen to live in Hopkinton. The Director of Municipal Inspections supports the request, to include gas, plumbing, electrical, HVAC and mechanical fees. Supporting Exhibits: Fee Waiver Request

The Board of Selectmen waived all building permit fees, including gas, plumbing, electrical, HVAC and mechanical fees, for the construction of a house on Lot 20, Stoney Brook Road which is being constructed via the Gary Sinise R.I.S.E. Foundation. (5-0)

7:00 PM POSTED PUBLIC HEARING – ENTERTAINMENT LICENSE – YOUTH & FAMILY SERVICES (ACTION)

5. The Board of Selectmen will hold a Posted Public Hearing relative to an Entertainment License application from Colleen Souza on behalf of Youth & Family Services – Hopkinton Organization for Prevention (HOP), for a “Celebration of Recovery” community event. Proposed event will celebrate individuals and families who support and or are connected to substance addiction recovery and will be held on Saturday, May 4, 2019 from 12:00 noon to 4 p.m. on the Town Common (weather permitting). Proposed Entertainment will include a bouncy house for children, live bands, music and amplification systems for guest speakers on addiction recovery. Expected number of attendees may exceed 100. Supporting Exhibits: Application and supporting documents; Public Hearing Notice; Permitting Team Comments

The Board of Selectmen approved an Entertainment License for Youth and Family Services – Hopkinton Organizing for Prevention, for an event on 5/4/19 on the Town Common. (5-0)
The Board of Selectmen approved the waiver of fees associated with the Entertainment License application submitted by Youth and Family Services – Hopkinton Organizing for Prevention, for the event on 5/4/19. (5-0)

7:15 PM CONTINUED PUBLIC HEARING – BITTERSWEET COMPANY – COMMON VICTUALER LICENSE, SECTION 12 BEER & WINE ALCOHOL LICENSE, AND ENTERTAINMENT LICENSE, 22-24 MAIN STREET (ACTION)

The Board of Selectmen will continue a Public Hearing relative to (i) Section 12 Restaurant Wines and Malt Beverages Annual License application from Ciaran Dunne, on behalf of Oliveira & Dunne, dba Bittersweet Co., 22-24 Main Street, to operate a food establishment, 9:00 a.m. – 10:00 p.m. (Monday through Saturday) and 9:00 a.m. – 9:00 p.m. (Sunday); and (ii) Entertainment License to allow events to be held on Wednesday through Saturday evenings from 8 p.m. to 10 p.m. Proposed Manager of Record is Mark Pironti. In addition to the entertainment license, the Board of Selectmen will consider issuing a Common Victualer license which does not require a public hearing. Further, a Special Permit is required from the Board of Appeals for live commercial entertainment in the Downtown Business District. The public hearing was continued so the Applicant could provide additional information relative to the license requests, specifically addressing Permitting Team comments. Issues included the grease trap system, parking, and public safety/code compliance. A building permit for renovations to the premises was applied for on March 29, 2019. The Building Department is awaiting comments and information from the project architect and the Fire Dept. relative to public safety/code compliance. Applications have not been submitted to the Planning Board (shared parking) or the Board of Appeals (live commercial entertainment). Supporting Exhibits: Application and supporting documents; Public Hearing Notice; additional Permitting Team Comments

The Board of Selectmen approved a Common Victualer License for Bittersweet Company at 22-24 Main Street. (5-0)
The Board of Selectmen approved a Section 12 Beer & Wine Alcohol License for Bittersweet Company at 22-24 Main Street. (4-1)
The Board of Selectmen approved an Entertainment License for Bittersweet Company at 22-24 Main Street. (3-2)

7:30 PM PARCEL U6-21-0, MECHANIC STREET

The Board of Selectmen will review the feedback received from Town departments and boards/committees relative to whether the Town may be interested in acquiring the land if it becomes available. Supporting Exhibits: Larter Property Letter & Maps; Comments Received; Conservation Commission Letter

7:40 PM FY 20 BUDGET UPDATE

The Town Manager will update the Board of Selectmen relative to the Board’s March 5

vote that the overall FY 20 budget tax impact net of new growth be reduced to 2.5 percent. The Board of Selectmen will also consider finalizing a ballot question at the next election which would reduce the levy limit on a recurring basis for the start of the fiscal year 2021 Town budget process and beyond. Supporting Exhibit: Staff memo on balancing budget at 2.5% tax impact net of new growth; Comprehensive Budget

The Board of Selectmen approved three ballot questions for the 2019 Annual Town Election: 1) Underride in the amount of $1,180,568.00; 2) Purchase of Ladder Truck; 3) Municipal parking in the downtown and/or adjacent to Town Hall. (4-0)

8:00 PM 2019 ANNUAL TOWN MEETING

The Board of Selectmen will review the final Annual Town Meeting Warrant, will Review Draft Motions for BoS review, and will take positions on annual town meeting warrant articles.

The Board of Selectmen voted to recommend approval of the following articles on the Annual Town Meeting warrant:

Acceptance of Town Reports (4-0)
Unpaid Bills from Previous Fiscal Years (4-0)
Personal Property Tax Exemption Increase (4-0)
BRAVE Act – Increase in abatement by amount not to exceed the cost of living (4-0)
Remaining 3 BRAVE Act articles (4-0)
Salary of Elected Officials (4-0)
FY2020 Revolving Funds Spending Limits (4-0)
PEG Access Enterprise Fund (4-0)
Chapter 90 Highway Funds (4-0)
Transfer to General Stabilization Fund (4-0)
Transfer to Other Post-Employment Benefit Liability Trust Fund (4-0)

8:30 PM TOWN MANAGER REPORT

10.

a. Town Manager reappointments – Claire B. Wright as Town of Hopkinton representative to the Metropolitan Area Planning Council and Elaine C. Lazarus as Alternate representative, for three-year terms to expire on April 9, 2022. Supporting Exhibit: MAPC letter

The Board of Selectmen appointed Claire Wright as the Town’s representative to the Metropolitan Area Planning Council, and Elaine Lazarus as the Alternate representative, to terms expiring 4/9/2022. (4-0)

8:45 PM LIAISON REPORTS/BOARD INVITES

11.

Supporting Exhibits: 2018-2019 Liaison Assignment List; Board Invites; List of Board Invites for April 9, 2019

8:55 PM FUTURE BOARD AGENDA ITEMS

12.

9:00 PM ADJOURN

_____________________________________________________________________________________

Correspondence to the Board of Selectmen

Comcast Xfinity – 2018 License Fee payment
Address Assignment – 7 Lincoln Street, Hopkinton
3. Press Release – Hopkinton Democratic Town Caucus – Wednesday, April 10, 2019

Upcoming Board Meetings

April 23, 2019
May 6, 2019 (Annual Town Meeting)
May 28, 2019
June 11, 2019

The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Board to move more quickly through the agenda.

Click here for the entire meeting packet, which includes permits, applications, letters and other information.