Board of Selectmen Actions Taken 4/23/19
Library Fund Gifts • Evan N. Girardi Memorial 5K Run/Walk • Sharon Timlin 5K Road Race • Audit Report • Town Carnival License • Annual Town Meeting
The meeting video is available on the HCAM YouTube Channel and the Actions Taken are posted in blue below.
TOWN OF HOPKINTON
BOARD OF SELECTMEN MEETING AGENDA
Hopkinton Town Hall, 18 Main Street, Hopkinton, MA – Room 215/216
(Executive session will be held in Room 211)
Tuesday, April 23, 2019 5:30 PM
5:30 PM CALL TO ORDER
1. EXECUTIVE SESSION
The Board will consider approving executive session minutes for 4/9/19.
ii. CONTRACT NEGOTIATIONS, LITIGATION AND REAL PROPERTY
To consider litigation strategy with respect to Petition of Eversource Energy for Zoning Exemptions (DPU).
- To consider the purchase, sale, lease or value of real property in relation to Open Space Preservation, Center Trail, Town Hall, the Main Street Corridor Project.
- Executive session pursuant to M.G.L. c. 30A, Section 21(a), Purpose 2, to conduct collective bargaining sessions with the Police Union, related to numerous grievances filed by the union on behalf of its membership, and pursuant to Purpose 3, to discuss strategy with respect to collective bargaining, Police Union, if the Chair finds that an open meeting may have a detrimental effect on the bargaining position of the Board.
- To consider strategy with respect to contract negotiations with non-union employees, Town Manager.
6:30 PM CALL TO ORDER
PLEDGE OF ALLEGIANCE
6:35 PM PUBLIC FORUM
Residents are invited to share ideas, opinions or ask questions regarding town government.
6:40 PM CONSENT AGENDA (ACTION)
i. BOARD MINUTES
The Board of Selectmen will consider approving the 4/9/19 Board of Selectmen Minutes.
ii. LIBRARY FUND GIFT
The Board of Selectmen will consider accepting a $100 gift to the Hopkinton Library Gift Fund from Steven & Mary Ansell of 25 Alprilla Farm Road, Hopkinton.
iii. PARADE PERMIT/SPECIAL TEMPORARY ALCOHOL LICENSE – 7TH ANNUAL EVAN N. GIRARDI MEMORIAL 5K RUN/WALK
The Board of Selectmen will consider approving a Parade Permit and Special Temporary Alcohol License for Live4Evan Inc., for the 7th Annual Evan N. Girardi Memorial 5K Run/Walk, to be held on Saturday, October 5, 2019 from 9 to 10 a.m. starting at the Hopkinton High School (Loop Road) and ending at EMC Park. Expected number of participants including runners, staff and volunteers is 500-600. Applicant is requesting a fee waiver for the Special Temporary Alcohol License and has received approval from Parks & Recreation to hold the event at EMC Park. Certificate of insurance is pending. Entertainment application request has been withdrawn as music will only be played through speakers/no amplification will be used. Peppers Catering will be the caterer for the event and TIPS certified servers will be serving the alcohol from 10 a.m. to 1 p.m. Supporting Exhibits: Applications and supporting documents; Permitting Team Comment
iv. PARADE PERMIT – 16th ANNUAL SHARON TIMLIN ROAD 5K ROAD RACE EVENT – A RACE TO CURE ALS
The Board of Selectmen will consider approving a Parade Permit for Stephanie Whelan, on behalf of the Sharon Timlin Event – A Race to Cure ALS, for a 5K Road Race to be held on Saturday, June 15, 2019 at 8:30 a.m. Road closures requested for this event are for approximately 30 minutes: Hayden Rowe from intersection with Grove Street to intersection with Chestnut Street. The road race will begin at Hopkins School Road and will end at Loop Road (by Lot H). Expected number of participants 1,800. Supporting Exhibits: Application and supporting documents; Permitting Team Comments
The Board of Selectmen approved the Consent Agenda. (5-0)
6:45 PM ROSELLI CLARK & ASSOCIATES AUDIT REPORT
3. Terenzio Volpicelli of Roselli Clark & Associates will give a brief review of the Town’s 2018 financial statements; the completion of three significant capital projects (Library, DPW, Marathon Elementary School), the impact on the adoption of new OPEB standards and a general review of the Town’s financial condition.
7:30 PM PUBLIC HEARING: ENTERTAINMENT/CARNIVAL/SUNDAY LICENSE – HOPKINTON PARENT TEACHER ASSOCIATION/FIESTA SHOWS
The Board of Selectmen will hold a Public Hearing relative to an Entertainment/ Carnival/Sunday License application received from Erin Graziano on behalf of the Hopkinton Parent Teacher Association for a Fiesta Show Carnival to be held in the Hopkinton High School parking lot. Applicant is requesting the following event hours: Thursday, June 20 from 6 to 10 p.m.; Friday, June 21 from 6 to 10:30 p.m.; Saturday, June 22 from 1 to 10:30 p.m. and Sunday, June 23 from 1 to 9 p.m. Setup would begin on Thursday, June 17, 2019 to allow the State time to license before opening. J. C. Parmenter has granted permission to allow carnival crews to set up sleeping quarters until school lets out for the summer. The trailers will move to school grounds on the afternoon of the last day of school. Expected number of attendees could be 375-475 at any one time. Supporting Exhibits: Application and supporting documents; Permitting Team Comments
The Board of Selectmen approved the Entertainment License, Carnival License and Sunday License for the Fiesta Shows Carnival with the condition that the Carnival hours shall be 6 pm to 10 pm on Thursday, June 21; 6 pm to 10 pm on Friday, June 22; 1 pm to 10 pm on Saturday, June 23; and 1 pm to 9 pm on Sunday, June 24, with the understanding that on Friday and Saturday night, in the hour prior to closing, the operator will gradually reduce the sound level.
7:50 PM FY 20 BUDGET UPDATE
5. The Town Manager will update the Board of Selectmen on the FY20 Budget, including the Appropriation Committee’s hearings. The Chair of the Appropriation Committee will be present to discuss specific budget issues. Supporting Exhibit: FY20 Comprehensive Budget
- The Board of Selectmen voted to support the design and construction of a sidewalk on West Main Street from Lumber St. to Downey St. (Sidewalk Master Plan Phase II capital project). (3-2)
- The Board of Selectmen voted to support the design and construction of a sidewalk on Wood Street from Proctor St. to Walker St. (Sidewalk Master Plan Phase II capital project). (3-2)
8:10 PM 2019 ANNUAL TOWN MEETING
6. The Board of Selectmen will sign the final Annual Town Meeting Warrant, will finalize motions, take positions on articles, and will discuss its town meeting presentations. Supporting Exhibits: ATM Warrant; Kennel Licensing Bylaw Track Changes; Draft ATM Motions Document
The Board of Selectmen voted to recommend approval of the following articles on the Annual Town Meeting warrant: Article 2 (5-0) Article 10 (5-0) Article 15 (5-0) Article 17 (5-0) Article 18 (5-0) Article 19 (5-0) Article 20 (5-0) Article 21 (5-0) Article 22 (5-0) Article 23, Wood Street and West Main Street sidewalks only (4-1)
Article 25 (5-0) Article 26 (5-0) Article 27 (5-0) Article 28 (5-0) Article 29 (5-0) Article 30 (5-0) Article 45 (5-0) Article 49 (5-0) Article 50 (5-0) Article 52 (5-0) Article 54 (5-0)
The Board of Selectmen voted to sign the 2019 Annual Town Meeting Warrant. (5-0)
8:45 PM TOWN MANAGER REPORT
a. Deposit and Investment Report
The Board of Selectmen will receive a financial update from Michael Connolly, Treasurer/Collector. Supporting Exhibits: Quarterly Deposit & Investment Report Memo; OPEB Holdings; Quarterly Deposit & Investment Balances; Trust Fund Holdings
b. Public Safety Facility Study – Preliminary Thoughts The Board of Selectmen will receive an update from Consultant Travis Miller regarding public safety facility location study.
9:00 PM LIAISON REPORTS/BOARD INVITES
Supporting Exhibits: 2018-2019 Liaison Assignment List; Board Invites; List of Board Invites for April 23, 2019
9:05 PM FUTURE BOARD AGENDA ITEMS
9:10 PM ADJOURN
Correspondence to the Board of Selectmen
- Xfinity TV Services – Acorn TV
- Resident letter regarding Hopkinton Town Common
- Regulation of the Hopkinton BoH restricting the sale of tobacco products
- MassDoT – Public Informational Meeting – Proposed Hopkinton/Westboro Fruit Street over CSX Sudbury River Project
Upcoming Board Meetings
- May 6, 2019 (Annual Town Meeting)
- May 28, 2019
- June 11, 2019
- June 25, 2019
The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Board to move more quickly through the agenda.
Click here for the entire meeting packet, which includes permits, applications, letters and other information.