September 25, 2019

Select Board Actions Taken 9/10/19

Proclamation for Boy Scout Will Dionne • 26.2 Foundation • Vin Bin Violation • FY2021 Budget Calendar • Fund Gifts • Cystic Fibrosis Parade Permit • Knights of Columbus Alcohol License • Board Appointments • Greyhound Friends Kennel License • Legacy Farms Host Agreement • Town Manager Report

The meeting video is available on the HCAM YouTube Channel and the Actions Taken are posted in blue below.

TOWN OF HOPKINTON
SELECT BOARD MEETING AGENDA
Hopkinton Town Hall, 18 Main Street, Hopkinton, MA – Room 215/216
Tuesday, September 10, 2019 6:00 PM

ACTIONS TAKEN

6:00 PM CALL TO ORDER
PLEDGE OF ALLEGIANCE

6:01 PM PUBLIC FORUM

1. Residents are invited to share ideas, opinions or ask questions regarding town government.

6:10 PM PROCLAMATIONS

2. The Select Board will approve a Proclamation for Boy Scout Will Dionne (Troop #1) who
has achieved the rank of Eagle Scout.

6:20 PM 26.2 FOUNDATION UPDATE

3. The Select Board will receive a program update from the 26.2 Foundation.

6:30 PM BELLADORA CORP. DBA THE VIN BIN – 22 SOUTH STREET – LIQUOR LICENSE VIOLATION

4. The Select Board has invited the Vin Bin to review an alleged violation on Wednesday, June 5, 2019, regarding delivery of an alcoholic beverage to a person under twenty-one (21) years of age.

6:45 PM FY2021 BUDGET CALENDAR (ACTION)

5. The Select Board will consider a request from the Town Manager to approve the Fiscal Year 2021 budget calendar and discuss Fiscal Year 2021 budget expectations. Supporting Exhibits: Proposed FY 21 budget calendar; FY 20 Budget Message

The Select Board approved the FY2021 Budget Calendar. (5-0)

1. EXECUTIVE SESSION
i. MINUTES: The Board will consider approving executive session minutes for 6/25/19, 6/28/19 and 7/9/19.
ii. PUBLIC SAFETY – To consider strategy relative to the deployment of security personnel.
iii. CONTRACT NEGOTIATIONS – To consider strategy with respect to contract
negotiations with non-union staff and Town Manager.

6:30 PM CALL TO ORDER

7:00 PM CONSENT AGENDA (ACTION)
6.
i. BOARD MINUTES:

The Select Board will consider approving the 8/13/19 Select Board Meeting Minutes.

ii. MARATHON FUND REQUESTS (ACTION)
The Select Board will consider approving the following Marathon Fund Requests from: a. Friends of Hopkinton – $1,832.25 for renting equipment to be used during the
Hopkinton Family Day on Saturday, September 14, 2019. Equipment includes: A giant castle, 18 slide, obstacle course, Slap Shot hockey, golf challenge, dunk tank, 15×18 sports 4-1 combo. Rental is from Paul’s Rental and Supply Center; b. HHS Volleyball Program – $4,000 for helping to pay for a volleyball net system that will be in the fieldhouse at the high school. The system will add an official net so that there will be two nets available for use. Two teams will be able to practice at the same time and hold games at the same time. The Freshmen team will be able to 1 practice at the field house instead of the Brown gym. Over 60 females participating in Fall volleyball. Boys teams may be added in the Spring. Supporting Exhibits: Marathon Fund Requests

iii. AMBULANCE FUND GIFTS (ACTION) The Select Board will consider accepting a $40.00 donation to the Ambulance Fund from Patricia and Richard Graves in memory of Georgia Straight. Supporting Exhibits: Ambulance Fund Gifts

The Select Board approved the Consent Agenda. (5-0)

7:05 PM PARADE PERMIT – CYSTIC FIBROSIS FOUNDATION 2019 CF CYCLE FOR LIFE (ACTION)

7. The Select Board will consider approving a Parade Permit from Kristin Starke, on behalf
of the Cystic Fibrosis Foundation, for its annual 2019 CF Cycle for Life event, to be held on Saturday, October 5, 2019 from 7 a.m. to 3 p.m. The race will begin and end at 101 Summer Street, Holliston and will pass through Hopkinton. There will be a 12 mile, 30 mile and 65 mile routes. Expected number of participants is 340. A Plan for safety, communication and litter and certificate of liability insurance has been provided. Supporting Exhibits: Application and supporting documents; Permitting Team Comments

The Select Board approved a Parade Permit for the 2019 CF Cycle for Life on Oct. 5, 2019. (5-0)

7:10 PM SPECIAL TEMPORARY ALCOHOL LICENSE – KNIGHTS OF COLUMBUS BISHOP RICE COUNCIL #4822- 60TH ANNIVERSARY DINNER – ST. JOHN THE EVANGELIST CHURCH (ACTION)

8. The Select Board will consider approving a Special Temporary Alcohol License application for Beer & Wine, from Andy Vail on behalf of the Knights of Columbus, for a 60th Anniversary Dinner, to be held on Saturday, October 19, 2019 from 6 to 10 p.m. at St. John the Evangelist Church. Approximately 70 people will be in attendance. No tickets will be sold. TIPS certification and certificate of liability insurance has been provided. A fee waiver has been requested by the applicant. Supporting Exhibits: Application and supporting documents; Permitting Team Comments

The Select Board approved a Special Temporary Alcohol License for the Knights of Columbus 60th Anniversary Dinner on Oct. 19, 2019 at St. John the Evangelist Church, and granted a fee waiver for the event. (5-0)

7:15 PM SPECIAL TEMPORARY ALCOHOL LICENSE – HOUSE OF DANCE – DANCE PERFORMANCE 9. AT HOPKINTON CENTER FOR THE ARTS, 98 HAYDEN ROWE (ACTION)

9. The Select Board will consider approving a Special Temporary Alcohol License application for all alcoholic beverages, from Travers King, founder of the Echo Dance Collaborative Sudbury, MA, for a reception following a dance performance at Hopkinton Center for the Arts, on September 21, 2019 from 6 p.m. to 9 p.m. Tickets will be sold and estimated number of attendees is 100. Bacons Wine & Spirits will be supplying alcohol. Certificate of Insurance and TIPS certification has been provided. Permission to hold event at HCA has been granted by the HCA.
Supporting Exhibits: Application and supporting documents; Permitting Team Comments

The Select Board approved a Special Temporary Alcohol License for a House of Dance reception on Sept. 21, 2019 at the Hopkinton Center for the Arts. (5-0)

7:20 PM POSTED: JOINT PLANNING BOARD/SELECT BOARD MEETING – PLANNING BOARD APPOINTMENT (DISCUSSION/ACTION)

10. In accordance with Section 4-11 of the Town Charter, the remaining members of the Planning Board and the Select Board will jointly appoint one member to fill a vacancy on the Planning Board, to a term to expire at the May 2020 Annual Town Election. The following individuals are seeking appointment:
1. Jane Moran
2. Mary Arnaut
3. Mike McNamara
4. Smriti Choudhury

Supporting Exhibits; Planning Board Vacancy Announcement; Posted Public Hearing Notice; applications

The Select Board and the Planning Board appointed Jane Moran to the Planning Board, to a term expiring at the 2020 annual town election. (12-0)

7:45 PM POSTED PUBLIC HEARING – REVOCATION OF KENNEL LICENSE, GREYHOUND FRIENDS, 167 SADDLE HILL ROAD (ACTION)

11. In accordance with the requirements of Chapter 62, Article V, Kennel Licensing, of the General Bylaws, the Select Board will hold a public hearing to consider a request of petitioners for the Select Board to revoke a kennel license issued by the Town Clerk on August 12, 2019, to Greyhound Friends. Link to correspondence here. Supporting Exhibits: Citizen’s Petition; Hearing Notice; Greyhound Friends Inspection Report; Kennel License; Kennel Bylaw

The Select Board voted the following: (5-0) Pursuant to Section 62-7.G.B(2)d of the Town General Bylaws, we order that the Greyhound Friends, Inc. kennel license be amended to provide:
1. No Board member from Greyhound Friends Inc. who served on or before the date of its closure in February 2017 shall be eligible to serve on the Board without the prior approval of the Select Board after a public hearing.

2. The Greyhound Friends Board shall take all reasonable steps to prevent Louise Coleman from being present on the Greyhound Friends property including, as necessary, taking any legal action to obtain a no trespass, restraining or comparable court order to effect that result. And that the Select Board continue its deliberations to a future date.

8:30 PM LEGACY FARMS HOST COMMUNITY AGREEMENT AMENDMENT VI (ACTION)

12. The Select Board will review and consider executing a proposed Sixth Amendment to the
Host Community Agreement with Legacy Farms LLC, so as to (1) bring its terms governing the provision of affordable housing units into conformity with the Town’s recently adopted OSMUD Zoning requirements; (2) allow a portion of the Restricted Land required in the OSMUD Zoning District to be devoted to cultural uses. Supporting Exhibits: Proposed Legacy Farms Host Community Agreement Amendment VI

The Select Board approved the Sixth Amendment to the Host Community Agreement between Legacy Farms LLC and the Town of Hopkinton. (5-0)

8:40 PM ANNUAL APPOINTMENTS BY SELECT BOARD (ACTION)

13. The Select Board will make appointments to several boards and committees for
various terms and will consider appointing certain officials:
Board and Committee Appointments:
1. Trail Coordination and Management Committee – Cynthia Esthimer, recommended by the Parks & Recreation Commission (replacing Dan Terry), term expiring 6/30/2020;
2. Community Preservation Committee – Ken Weismantel – At-large, to a term expiring 6/30/22.
3. Open Space Preservation Commission – Conservation Commission Representative – Edwin Harrow, to a term to expire 11/17/2020.

Supporting Exhibits: P&R Liaison Listing; support letters; applications

The Select Board appointed Cynthia Esthimer, recommended by the Parks and Recreation Commission, to the Trails Coordination and Management Committee to a term expiring 6/30/2020. (5-0)
The Select Board appointed Ken Weismantel as an At-Large member of the Community Preservation Committee, to a term expiring 6/30/2022. (5-0)
The Select Board appointed Edwin Harrow, Conservation Commission representative, to the Open Space Preservation Commission, to a term expiring 11/17/2020.

8:45 PM NOTICE OF TAKING – STREET ACCEPTANCE (ACTION)

14. The Board of Selectmen will consider signing Notices of Taking for Hunters Ridge Way
and Penny Meadow Lane, in accordance with Article 48 of the 2019 Annual Town Meeting.

The Select Board signed Notices of Taking for Hunters Ridge Way and Penny Meadow Lane. (5-0)

9:00 PM TOWN MANAGER REPORT

15. a. Main Street Corridor Project Update
Supporting Exhibits: Town Manager Report

9:15 PM LIAISON REPORTS/BOARD INVITES

16. Supporting Exhibits: 2019-2020 Liaison Assignment List; Select Board Invites for
September 10, 2019; List of Invites

9:20 PM FUTURE BOARD AGENDA ITEMS

9:30 PM ADJOURN

_____________________________________________________________________________________

Correspondence to Select Board

Address Assignment – 296 Wood Street, Hopkinton, MA
Press Release – EEE
Worcester County Walk to End Alzheimer’s</span
Xfinity – Turner Classic Movies moving to Sports Entertainment package</span
Verizon FIOS TV – LFA Notification – ION Plus</span
Hopkinton Health Department – Flu Vaccination Clinics – October 21, 2019 & October 25, 2019 </span

Upcoming Board Meetings

1. September 24, 2019
2. October 8, 2019
3. October 22, 2019
4. November 5, 2019

The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting. Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Unless an agenda item is a posted public hearing, the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Board to move more quickly through the agenda.

Click here for the entire meeting packet, which includes permits, applications, letters and other information.