Select Board Actions Taken 11/01/22

Agenda Items & Actions Taken:

6:00 PM CALL TO ORDER

1. EXECUTIVE SESSION

a. Pursuant to M.G.L. c.30A, §21(a) (purpose 3) to consider strategy with respect to collective bargaining relative to DPW, Police, Fire and Library Unions and non -Union staff (Town Manager and Police Chief) because an open meeting may have a. detrimental effect on the negotiating position of the Board;

b. To approve executive session Minutes (10/11/22).

6:30 PM CALL TO ORDER – OPEN SESSION

2. PLEDGE OF ALLEGIANCE

6:31 PM PUBLIC FORUM

3. Residents are invited to share ideas, opinions or ask questions regarding Town Government.

6:40 PM CONSENT AGENDA

4. The Select Board will consider the following consent agenda:

a. MINUTES – The Select Board will consider approving the Minutes of the October 11, 2022 and October 18, 2022 meetings.

b. ACCEPT GIFT – The Select Board will consider accepting a gift of $3,000 from the Hopkinton Public Library Foundation to the Hopkinton Public library for the “Library. of Things”.

c. ACCEPT GIFT – The Select Board will consider accepting a gift of $200 from the. Hopkinton Women’s Club to the Public Library for books pertaining to women and abuse.

d. MARATHON FUND REQUEST – The Select Board will consider approving the reallocation of $1,633 which was granted to the Hopkinton Center for the Arts on May 17 2022. The request is to reallocate $940 from chairs and $693 from tables towards the remaining payment of trash bins ($ 1,633). (The funds were originally granted for outdoor equipment to be used during outdoor events by the HCA).

e. ASSIGNMENT OF POLICE OFFICER DETAILS FOR STATE ELECTION 2022- The Select Board will consider authorizing the Chief of Police to assign detail officers as follows – one (with rotating relief) inside the polling location from 6 AM – 9 PM (with escort back to Town Hall), one in the school parking lot from 7 AM – 10 AM, one in the school parking lot from 4 PM – 7 PM; no officers are to be assigned to early voting.

Supporting Exhibits: Marathon Fund Request Form

The Select Board approved the Consent Agenda. (4-0)

6:45 PM NEW TOWN EMPLOYEES

5. The Select Board will consider confirming the Town Manager’s appointment of the following new Town employees:

● Akil Reid – Custodian (Facilities)

● Alfonso Lombardi, III – Heavy Equipment Operator (DPW)

● Stephen Proctor – Heavy Equipment Operator (DPW)

● Mary Zeinieh – Administrative Assistant (Human Resources/Town Clerk’s Office)

● Elizabeth Rourke – Senior Accounting Manager

The Select Board confirmed the Town Manager’s appointment of Akil Reid, Custodian, Alfonso Lombardi III, Heavy Equipment Operator, Stephen Proctor, Heavy Equipment Operator, Mary Zeinieh, Administrative Assistant, and Elizabeth Rourke, Senior Accounting Manager. (4-0)

7:00 PM 2023 BOSTON MARATHON INVITATIONAL RANDOM DISTRIBUTION

6. The Select Board will distribute Marathon Invitational Entries to qualified applicants for the 2023 Boston Marathon.

Supporting Exhibits: 2023 Boston Marathon Applications; 2023 Boston Marathon

Invitational Entries Random Distribution_Staff Recommendation; Details of entries used by Town Departments in the past.

The Select Board distributed 2023 Boston Marathon Invitational Entries as follows: (2-1)

Town Departments:

• Police Department (7)
• Fire Department (1)
• Senior Center (1)
• Marathon Committee (5)
• Veterans Celebration Committee (1)
• Hopkinton Public Schools (2) [Hopkinton High School BPA Robotics (1); Expanded Arts Opportunities, Middle School (1)]
• Hopkinton Senior and Disabled Tax Relief Committee (1)

Organizations:

7:10 PM 2023 ANNUAL TOWN MEETING – POTENTIAL ARTICLES

7. The Select Board will discuss its potential annual town meeting articles, including General Bylaw changes. The Board will review a draft Short Term Rental Bylaw.

Supporting Exhibits: Draft Short Term Rental Bylaw; May 2023 Annual Town Meeting & FY24 Budget Timeline

7:20 PM FY 23 SELECT BOARD GOALS

8. The Select Board will finalize and publish its FY 23 goals.

Supporting Exhibits: FY23 Goals

The Select Board finalized its FY23 Goals. (4-0)

7:30 PM TOWN MANAGER REPORT

9. Town Manager will report on the following:

a. Main Street Corridor Project

Supporting Exhibits: Town Manager Report

7:40 PM LIAISON REPORTS/BOARD INVITES

10. Supporting Exhibit: FY 23 Liaison Assignments

7:45 PM FUTURE BOARD AGENDA ITEMS

11. Board members will identify future agenda items.

Supporting Exhibit: Board Member Future Agenda Items

7:50 PM ADJOURN

Correspondence to Select Board

1. Board of Appeals Notices of Decision – 80 Pine Island Rd., 15 Parker Point Rd.

2. Public Hearing Notices – Planning Board & Board of Appeals

3. eHop Email -Boston Marathon Bib distribution

Upcoming Select Board Meetings

1. November 2, 2022 (All-Hands Meeting)

2. November 15, 2022

3. December 6, 2022

4. December 20, 2022

Materials for this Meeting:

• Agenda and Meeting Packet
• YouTube Video – 1 hour 48 minutes (11/01/22 full meeting)
• YouTube Video – All Hands Meeting (11/02/22) – 2 hours
• YouTube Video – _ minutes (11/01/22 actions taken summary)

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Related News Articles:

• Read “Select Board roundup: Marathon numbers distributed; MassDOT to pay for Main Street adjustment; new town employees welcomed“
• Read “Town leaders stress diversity, belonging, connectedness in ‘all-hands meeting’“

General Select Board Links:

• Select Board Website
• Select Board Meeting Videos – YouTube Playlist
• Select Board Actions Taken – YouTube Playlist
• eHop’s Select Board – Did You Know?
• Meeting Calendar & Agendas
• Minutes
• Subscribe to the Select Board Agendas & Actions Taken Google Group on the town website