2022 Annual Town Meeting & FY23 Budget Timeline

2022 Annual Town Meeting & FY23 Budget Timeline

Budget season for 2022-23 is already underway – we’ll keep our timeline updated as the year progresses so you can follow along.

10/01/2021

Town Manager Issues Budget Schedule

The Hopkinton Town Charter establishes October 1 as the annual Deadline for establishing and issuing budget schedule (Charter § 7-2(a)). On September 28, 2021, the Town Manager gained consensus on budget timeline and budget message with Select Board, Appropriation Committee and School Committee and issued the Budget Schedule.

FY23 Town Budget Schedule (PDF) 
FY23 School Budget Schedule (PDF)
FY23 Budget Memo (PDF) 
FY23 Budget White Paper (PDF) 
9/28/21 Joint Meeting of the Select Board, Appropriation Committee and School Committee (Video)

Article 31f - CPC - Route 85 Stone Bridge Historic Preservation


Deadline to submit CPC applications

FY23 CPC Funding Application Notice (PDF)
FY23 CPC Funding Application (PDF)
In 2001, the citizens of Hopkinton voted to adopt the Community Preservation Act (CPA) and thereby approved a 2% surcharge to the annual real property tax. Revenue from this surcharge is dedicated for the preservation of open space, historic sites, affordable housing and passive/active outdoor recreation.
Community Preservation Committee (CPC) – Did You Know?

10/14/2021
10/25/2021 @ 7:00 PM
2015 Zoning Map

Zoning Advisory Public Forum

The Zoning Advisory Committee holds an annual public forum in the fall to hear ideas and
proposals for desired changes to the Zoning Bylaw and/or the Zoning Map from residents.
This is an opportunity to propose changes to the land uses permitted in specific areas in
Hopkinton, the manner in which certain uses are permitted, dimensional requirements, or
other ideas with respect to land use regulation.
Zoning Advisory Committee Public Forum Notice – 2021
Video: Zoning Advisory Committee Public Forum

Town Hall exterior


Municipal Services budgets due to Town Manager

FY23 Budget Memo (PDF) 

11/01/2021
11/08/2021 at 7:00 PM
Select Board 2021-22

Select Board Meeting

Select Board discusses its potential articles, including any General Bylaw changes
Select Board Actions Taken 11/09/21
Video: Select Board Meeting 11/09/21

11/09/21 at 6:00 PM
11/15/2021
School Building Capital Projects


Capital Improvements

• Town Manager CIP (Capital Improvement Program) Review Due to CIC (Capital Improvements Committee).
• CPC (Community Preservation Committee) Capital Requests due to CIC (Capital Improvements Committee).
• Department heads and chairpersons of all boards, commissions and committees of the town, whether elected or appointed, shall submit to the CIC (Capital Improvements Committee), not later than the third Monday of November of each year, recommendations and statements for capital expenditures for the subsequent ten fiscal years. 
Capital Improvements Committee (CIC) – Did You Know?
FY23 Capital Plan (HPS)

12/01/2021

Draft Warrant Articles

Town officials and multiple member bodies may submit draft warrant articles to Town Counsel for review and comment (S.B. policy).

12/07/2021 at 6:00 PM
Select Board 2021-22

Select Board Meeting

Select Board discusses its potential articles, including any General Bylaw changes
Select Board Actions Taken 12/07/21
Video: Select Board 12/07/21

Joint Budget Meeting

Select Board, School Committee, Appropriation Committee Joint Meeting – Budget Update
@ HCAM Studios
Video: Joint Meeting 12/9/21

12/09/2021 at 6:00 PM
12/09/2021 at 7:00 PM

All Hands Meeting

12/13/2021 at 7:00 PM
12/14/2021 at 6:00 PM

Select Board Votes to Open the Town Meeting Warrant

Select Board vote to open the ATM warrant on January 2, 2021 (or before). (120 days before ATM)
Select Board discusses its own potential articles, including any General Bylaw changes.


School budget

School Superintendent presents budget

12/16/2021 at 7:00 PM
12/20/2021

Capital Budget Hearings

CIC (Capital Improvements Committee) & CPC (Community Preservation Committee) complete capital hearings and submit to Town Manager.

Municipal budget

Town Manager completes Municipal Services budget review.

12/20/2021
January 2022
2015 Zoning Map

Zoning Articles Public Hearing

Planning Board public hearing on zoning articles (date scheduled by Planning Board, Zoning Bylaw §210-153; MGL c.40A §5.)

Town Meeting Warrant Opens

ATM Warrant opens. Submission of proposed warrant articles begins.

01/02/2022
01/06/2022 at 7:00 PM
Carol Cavanaugh, HPS Superintendent


School Committee Meeting

School Superintendent presents budget to School Committee

Select Board 2021-22

Select Board Meeting

Select Board discusses its own potential ATM articles.

01/11/2022 at 6:00 PM
01/13/2022 at 7:00 PM

Joint Budget Meeting

School Committee Public Hearing/Board Discussion, with Select Board and Appropriation Committee
@ Hopkinton High School

HPS School Committee Members

School Committee Meeting

School Committee Votes FY 23 Budget

01/20/2022 at 7:00 PM
01/25/2022 at 6:00 PM

Select Board Meeting

• Town Manager submits a consolidated budget to the Select Board.
• Select Board review its own ATM articles; vote to submit own articles into warrant.

Town Meeting Warrant Closes

(90 days before ATM, Charter § 2-3)
● All petitions for warrant articles submitted to Town Clerk for signature confirmation.
● Town Manager refers all appropriation articles to Appropriation Committee.
● Select Board refers voter petitions to Board of Registrars (MGL c.39 § 10).
● Select Board refers all zoning articles to Planning Bd. within 14 days of submission (MGL c.40A § 5).

02/01/2022
02/01/2022 at 6:00 PM
Select Board 2021-22

Select Board Meeting

• Select Board conducts budget and capital hearings.
• Select Board reviews language of its own ATM articles.

Draft Warrant

Draft ATM Warrant to Town Counsel

02/08/2022
2/8, 2/15, 2/22, & 3/1, 2022
at 6:00 PM
Select Board 2021-22

Select Board Meetings

• Select Board budget and capital hearings.
• Select Board finalize language of its own ATM articles.

Public Forum on General Bylaws

Public Forum – General Bylaw articles submitted into Warrant, hosted by those proposing the General Bylaw articles.

March 2022
03/15/2022 at 6:00 PM
Select Board 2021-22

Select Board Adopts Budget

• Select Board adopts budget and capital and submits to Appropriation Committee.
• Draft ATM Warrant to Select Board for review.
• Working session with Department Heads – Non-financial Warrant articles, as needed.
• Select Board take positions on Warrant articles

town clerk's office

Nomination Papers Due

Last day to file nomination papers for town election (MGL c.53 § 7, 49 days prior to election).

03/28/2022
04/05/2022 at 6:00 PM
Select Board 2021-22

Select Board Meeting

• Select Board review ATM Warrant.
• Select Board take positions on Warrant articles.
• Select Board finalize ballot questions.
• Select Board review draft Motions.

Public Hearing on the Budget

Appropriation Committee holds hearing and votes on budget and delivers required report by April 18. (At least 14 days before ATM, Charter § 7-2(b))

04/07/2022
04/08/2022

Warrant & Motions Document

Warrant and Motions Document completed by Town Counsel.

Presentations Due

Deadline for submission of powerpoint presentations for ATM.
Send to Moderator for approval.

04/11/2022
04/11/2022

Ballot Questions Due

Deadline for final written notice of any ballot questions to be submitted to the Town Clerk (35 days before annual town election, MGL c.54 § 42C).

Select Board 2021-22

Select Board Meeting

• Select Board review draft Motions.
• Select Board take positions on Warrant articles.
• Select Board sign ATM Warrant.
• Select Board discuss its town meeting presentations.

04/12/2022 at 6:00 PM
04/12/2022
town clerk's office

Voter Registration Deadline

Last day to register to vote for the Annual Town Meeting and Annual Town Election (20 days before Town Meeting/Election M.G.L. c. 51 § 1F).
You can register online, by mail or in person at the Town Clerk’s office.

Moderator’s Meeting

Review of final motions and meeting process with Town Counsel, SB Chair, Moderator, Appropriation Committee Chair, Town Manager, Principal Planner/Planning Board Chair, School Committee Chair, School Superintendent, Finance Director, Town Clerk, Asst. Town Manager, Deputy Moderator.

04/13/2022
04/18/2022
2020 Hopkinton Annual Town Report Cover

Reports Due & Published

• Appropriation Committee Report Due (At least 14 days before ATM, Charter § 7-2(b))
• Town Report, Q&As and other documents made available (Annual Town Report 14 days before ATM, Charter § 3-1(f)).
• All Town Meeting Reports/handouts Are Published and Available to the Public

Select Board 2021-22

Select Board Meeting

Select Board review and assign town meeting
duties/presentations.

04/19/2022 at 6:00 PM
04/22/2022

Warrant Posted

Combined Town Election and Town Meeting Warrant posted at least 8 days before ATM (Bylaws § 47-1; MGL c.39 §§ 9A, 10).

Town Meeting 2019

Annual Town Meeting

Annual Town Meeting (Begins the First Monday in May, Bylaws § 47-2)
@ Hopkinton Middle School Auditorium
Town Meeting 2022 Google Folder

05/02/2022 at 7:00 PM
05/16/2022
Polls Open 7:00 AM – 8:00 PM
Town Election Entrance

Annual Town Election

Annual Town Election (3rd Monday in May, Bylaws § 47-2)
@ Hopkinton Middle School



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